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Standard File Naming and Folder Structure SOP

Maintain a consistent and organized digital filing system for all Amazon-related files (images, compliance documents, reports, advertising assets, and SOPs), ensuring any team member can quickly locate, update, or submit materials when needed.

Prerequisites​

  • Access to the shared drive (e.g., Google Drive, Dropbox, or internal server)
  • Permission to create and rename folders
  • Basic understanding of product lines and document types

Procedure​

  1. Create the Master Folder
  2. Organize Product Folders
  3. Store Compliance Documents
  4. Organize and Name Images Consistently
  5. Save Reports and Data Files
  6. Organize Advertising Materials
  7. Maintain Customer Service Records
  8. Store SOPs and Training Materials
  9. Create Backup and Archive Protocol

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Get the full step-by-step procedure

  • 9 numbered steps with exact Seller Central paths
  • Fixes for the most common snags
  • 1 copy-paste message template
  • When to escalate, and to whom
  • How to confirm it worked
  • Best practices to prevent repeats
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